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Configuring AutoArchive

AutoArchive provides an efficient way to automatically archive all your items at a predetermined time. To modify your AutoArchive settings, refer to Customizing AutoArchive Settings. After performing an initial archive it is a good idea to configure Auto Archive to back up your e-mail weekly.

Process to Configure AutoArchive

1. Click on the Tools menu and select Options...
2. An Options dialog box will appear.
3. Select the Other tab and click on AutoArchive...
4. The AutoArchive dialog box will appear.
5. Change the settings in the dialog box to match those below.
   • 
   • The interface looks similar to Outlook 2007
6. You will want to ensure that your e-mail is automatically archiving to the proper folder.
   1. In the Move old items to: box type the following: C:\Documents and Settings\YOUR USERNAME\My Documents\*** or,
   2. Click Browse. . . and go to your My Documents folder and create a new folder labeled Archive.
7. Finally click the box labeled Apply these settings to all folders now.

NOTE: Anytime you add a new folder to your mailbox, you will need to click the Apply these settings to all folders now box in order to ensure the contents of the folder are properly backed up.

1. Click on OK and your computer is now enabled to run the AutoArchive process automatically each week to ensure your e-mail is properly backed up onto your computer.
2. It is advisable that you add backing up the Email Archive folder in your My Documents folder to your monthly backup routine.

• This page was last modified 19:15, 1 November 2008.
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