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Google Apps Calendar Permissions

Google Apps provides two main options for controlling calendar permissions. You can choose whether or not to share your calendar or just free/busy information with all users in the csp.edu domain, as well as with specific individual users. You can also choose whether or not to share your calendar or free/busy information with the public (anyone outside the csp.edu domain).

Steps For Changing Default Calendar Permissions

1. From your Google Apps e-mail interface select the link to your calendar.
2. Beneath your list of calendars click the Manage Calendars link.
3. Select the Calendars tab.
4. Click on Shared: Edit Settings next to your calendar.
5. Under the Share With Everyone section choose the option that you would like for sharing your calendar with the public (i.e. anyone outside the csp.edu domain).
   1. Do not share with everyone
   2. Share all information on this calendar with everyone.
   3. Share only my free / busy information (hide details).
6. Under the Share with my domain section choose the option that you would like for sharing your calendar with all those on the csp.edu domain.
   1. Do not share with everyone in my domain.
   2. Share all information on this calendar with everyone in my domain.
   3. Share only my free / busy information with my domain.

Overriding Default Calendar Permissions

You may also choose to override the default calendar permissions, which were set in the above steps. This may be useful if you wish to give someone permission to actually edit your calendar.

1. Repeat Steps 1 - 4 above.
2. Under the Share with specific people section type in the e-mail address of the person you wish to give additional permissions to.
3. From the drop-down select the permission that you would like to give this person.
   1. See all event changes (default)
   2. Make changes AND manage sharing
   3. Make changes to events
   4. See free/busy information (no details)
4. Click the Add Person button.

Google Apps Education Edition provides two distinct ways for sharing your calendar. You can choose calendar options for sharing with the public as well as sharing within the csp.edu domain.

Steps for Making Your Calendar Private

1. From your Google Apps e-mail interface select the link to your calendar.
2. Select the Share this calendar tab.
3. Select the Shared:Edit Settings

There are three options:

• Do not share with everyone. (Used to share with the world)
• Share with my domain. (Used to share with CSP)
• Share with specific people. (Used to share with one or more specific people)

There are three options for the first two:

1. Do not share with everyone
2. Share all information on this calendar with everyone
3. Share only my free / busy information (hide details)

Select #1 to hide your calendar, #2 to share with everyone, or #3 to share limited information about your calendar's details.

The third "Share" option is to share with a select person or people. Type in the name of the person you want to share with and what kind of permissions you want them to have.

• This page was last modified 19:56, 27 November 2007.
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