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Group Studio in Portal

CSPConnect has the ability to provide group collaboration tools through the use of the Group Studio tool. In order for this service to be effective, it must be regulated. Documentation for requesting a group is available on the CSP Support Site.

1. Appropriate Use. Groups are authorized and established in Portal only if they meet certain criteria.
   1. The group must be composed of students, faculty, staff, alumni or other University related entities.
   2. The group must have an identified sponsor/leader who is a university staff or faculty member.
   3. The group must be used for activities related to University functions.
   4. The group must not promote activities that are illegal, fraudulent, harassing, defamatory, obscene, or threatening. The group must not violate the rights of others or support commercial activities not associated with the University. The group must not be in violation of University policies, local, state or federal laws.
2. Technical Considerations. Each group has a maximum of 12 MB of disk storage space for photos and file sharing. Each file or photo can be no larger than 1 MB in size. Photos must be in .gif, .jpg, or .jpeg format. Each group can have no more than 300 photos in their Photo Album.
3. Group Status. A group will either be active or inactive. Groups may be inactivated at the request of the sponsor or leader. At the beginning of the academic year, a review of the existing groups will be conducted by the portal administrator. Groups where the sponsor or leader does not respond to the review will be inactivated.
4. Group Categories. Groups will be added to one of these categories or sub- categories.
   1. Academic
   2. Cohort
   3. Administrative
   4. Athletic
   5. Cultural
   6. Arts
   7. Intramural
   8. Political
   9. Religious
   10. Service
   11. Social

1. Group Type
   1. Public. Public groups are open for anyone (student, faculty or staff) to join on their own.
   2. Restricted. Restricted groups have membership that is subject to certain criteria. The criteria must be identified at the time the group is requested. Membership of restricted groups cannot be denied due to race, color, sex, national origin, religion, disability, or status as a veteran.
   3. Hidden. The way in which Hidden Groups are hidden is that they are not displayed in the group category index and do not have a guest view page. Their existence is therefore invisible except to the members and to the system administrator(s). By default this function is not available to the student role.
2. Browse Control. Unless restricted by browse control, anyone can browse or search for a group. By identifying a role (student, employee, etc), only users with that role are able to search for the group.
3. Group Applications. By default, all group applications are available and enabled.
4. Member Conduct and Enrollment. Group members shall accord themselves in a professional and respectful manner when publishing content on the group web site. Members agree not to publish content that is illegal or offensive to other group members and agree to share their user names and e-mail addresses with other members of this group. Members may not use group web sites for the publication or distribution of copyrighted materials or licensed software.
5. Maintenance. Once approved, it is incumbent upon the group leader and other group members to maintain the group’s homepage.
   1. Enforcement: Groups requested outside of these guidelines will be denied immediately. If a group is found to be in violation of these guidelines after creation, the group will be inactivated and the group sponsor, leader, or instructor will be notified of the policy violation.

• This page was last modified 22:10, 3 March 2009.
• This page has been accessed 627 times.