Google Apps Basics

Here are some basic instructions for using Google Apps:

1 Composing a New Mail Message
- 1.1 Saving a Draft
- 1.2 Attaching a File
2 Inbox Functionality

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Composing a New Mail Message

Click on Compose Mail
Enter any and all email addresses into the To: field.
You can send a Carbon Copy to people by clicking Add CC
If you want to send a mail message to a group of people without them seeing the entire list of people you are sending the email to, simply click Add BCC and enter any and all email addresses into that field.
If you are unaware of the students email address you can click Choose from Contacts and search for the students name, then select the email and click Ok

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Saving a Draft

If you need to save an email for later, simply click Save Now and it will be saved in your Drafts folder on the left hand column.

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Attaching a File

Simply click Attach File and browse for the file on your computer.

Along those same lines when receiving an email with an attachment, the attachment appears at the bottom of the email. Click whichever option best suits you to view the attachment.

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Inbox Functionality

There are several different things you can do in just the opening inbox of your Google Apps account.

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Archiving

When you start using your Google Apps account you can find that your inbox grows, there are two options that you have to choose from if you want to reduce the amount of email that shows up in your inbox:

You can archive your mail by selecting the mail you want to archive and click Archive this doesn't delete the mail, but it moves the mail out of your inbox and into the All Mail folder on the left hand column. This is highly suggested so you can maintain a record of all emails received very easily.
The other option you have is to delete. This takes the mail and moves it to the Trash folder on the left hand column. This trash folder is emptied once a month. So any record of your email would be permanently gone.

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Reporting Spam

Very rarely do spam messages leak through Google Apps spam filter, but on the rare occasion that they do, you can simply select the message and click Report Spam and it will go into the spam folder and any further email messages from that person will automatically go to the Spam folder.

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Starring Messages

In Google Apps they have a system that allows you to "star" email messages that you want to look at later or as a reminder to read later. To "star" a message, click the "star" that appears to the left of the subject line in the inbox.

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Google Search for Your Email

Google Apps has a very unique search feature for its email client. The search box is located above your inbox. The Google Apps search looks in every part of every email message. This includes the contact name, subject line, anything that is contained in the body of the email message, and it is very thorough in general.

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