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Grading

FAQ for on-line grading

Q: My class isn’t listed as one to be graded.

1. Is the class over? Classes are generally not available for grading until after the last session.

2. Did the class end more than two weeks ago? Contact the department head – a paper grade roster will need to be printed.

3. Is it less than two weeks since the class ended?

First, confirm that you are looking in the correct term. Classes that start around the beginnings or ends of terms may actually be in a previous or subsequent term. Do a bit of research!

If you’ve checked the term, do the following:

1. Contact the department chair. He or she should talk to the human resources department to confirm that the instructor was assigned to that class. 2. If they indicate that the instructor has been assigned, either she or the department head needs to talk to the registration specialist.

Q: Not all the students who took my class are listed.

A: All enrolled students will be listed. If a student isn’t enrolled, that is a matter for the student to take up with the registrar’s office. It isn’t something that a faculty member can resolve. All enrolled students must be given a grade.

Q: I need to enter an In-Progress grade.

A: Instructors are not able to enter “I” grades in BEAR Path. An In-Progress Form must be completed and returned to the Registrar’s office within the two week grade period. Students requesting an I grade may pick-up a form in the BEAR Center or online on the Registrar’s website www.csp.edu/registrar. (Please see the Academic Catalog for complete details on In-Progress Grades.)

Q: I have entered the grades using BEAR Path and my students aren’t seeing them.

A: Grades are processed by the Registrar’s office twice a week, usually Tuesday and Friday mornings. At that time the grades are “rolled” to history. Any grades entered between Tuesday and Friday will not be accessible to students until Friday afternoon. Any grades entered between Friday and Tuesday are not accessible until Tuesday afternoon. If the grades have been entered and it is passed the rolling period, contact the Registrar’s office. The submission may not have worked.

Q: I need to change a grade that has been entered.

A: Grade Change forms are available from the Registrar’s Office only. Instructors are to pick-up a form for each change needed. If the grade change is from an I to another letter grade, only the instructor’s signature is needed. If the grade change is from a grade other than an I, the Department Chair and Dean of the College must sign in approval. Rationale must also be provided for these changes. The forms are then submitted to the Registrar’s Office.

Q: The Registrar’s office has returned a grade form to me.

A: The highlighted or noted information is needed before they will enter the grade(s). All grade forms must be completed fully prior to the Registrar’s office accepting the information. Please be sure to include the student’s name, ID, the Department Code (three letters), Course (three numbers), section number(which is the same as the cohort number), the term the course was taken and the instructor’s name.

Please Note:

Overdue Grades: Overdue grades are reported to the Deans, Department Chairs, and Advisors bi-weekly from the Registrar’s Office. Overdue grades are to be submitted using Paper grade rosters printed by the Department Chairs. If the student is still completing the course an In-Progress Form needs to completed. Paper Grade Rosters and In-Progress Forms are to be returned to the Registrar’s Office.

Administrative F: Administrative Fs are given when course requirements are not completed within 6 months.

Cohort Rosters: Cohorts are registered approximately 1 week prior to the course start date and no sooner. To access a cohort roster prior to the registration, contact the advisor of the cohort.

BEAR Center: The BEAR Center Customer Service Representatives cannot help instructors with the grading process, problems or questions.